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AP Studio Art Digital Submission FAQs

Frequently Asked Questions

Ordering AP Studio Art Materials
About the Application
Portfolio Issues
Technical Specifications and Digital Imaging
Photographing Artwork
Saving, Managing, and Editing Image Files
Professional Development
Ordering AP Studio Art Materials

When can Coordinators order Studio Art Exams?
The AP Exam Ordering website will become accessible for Coordinators to place their schools' AP Exam orders in mid- to late January. Coordinators should order before applicable ordering deadlines.

Does my Coordinator have to place my school's exam order before students and teachers can access the Digital Submission Web application?
No. Students and teachers can access the application before your Coordinator places your school's exam order.

Note: Before your Coordinator places your school's Studio Art exam order, the number of total portfolios that can be set up online by your school's students will be limited to the number of portfolios your school ordered last year, plus 10 percent to accommodate growth. If you have a significant increase this year in the number of Studio Art students interested in the exam, your Coordinator should place your order as early as possible. Studio Art exams are ordered separately from other exams on the AP Exam Ordering website, so your Coordinator can place your Studio Art order early if needed.

Does my school need to return any unused Studio Art portfolios?
No. Unused Studio Art portfolio envelopes do not need to be returned to the AP Program. For example, if you ordered AP Studio Art Exams for two students who planned to submit portfolios for Drawing and 2-D Design, and they chose not to submit, you do not need to return those two portfolio envelopes. However, the unused exam fee of $15 for each portfolio will be charged.

Can Coordinators access the Studio Art Digital Submission Web application through the AP Exam Ordering website?
No. The Digital Submission Web application is a separate site, accessible to AP Coordinators, teachers, and students at http://apstudio.ets.org.

About the Digital Submission Web Application

How and when do Coordinators, teachers, and students gain access to the Web application?
For details on how Coordinators, teachers, and students should access the Web application, visit this Web demo.

What if I forget my user name or password?
If you forget your user name or password, click "Forgot your user name?" or "Forgot your password?" on the sign-in page.

Can I use my user credentials for other College Board websites (e.g., AP Course Audit, AP Exam Ordering, Education Professionals, Online Score Reports) to access the Web application?
No. These are separate websites. User credentials that allow you to access the AP Course Audit site or other College Board websites will not work with the AP Studio Art Digital Submission Web application. You will need to set up a distinct user name and password to access this application. To do this, click on "Set up your access now" on the sign-in page.

Will I need to set up a user name and password for the Web application if I participated in previous years?
No. If you participated previously you do not have to set up your access again. Simply log in to the Web application using your existing user name and password when the application becomes available in mid- to late January. Please view this demo for more information about access procedures and passing access information on to students.

How do I obtain my Teacher Key to give to my AP Studio Art students?
When you set up access as a teacher to the Web application, you will receive a confirmation on the screen and via email that includes your unique Teacher Key. If you need your Key later, you can find it by visiting your Account Information page in the application.

Can I create accounts for my students?
No. To ensure the validity and security of students' artwork, students will need to set up their own accounts.

Will students need to complete a paper answer sheet for the AP Studio Art Exam?
No. Students will complete comparable registration information within the Digital Submission application.

Portfolio Issues

What if a student initially plans to submit one type of portfolio and later changes his or her mind?
The student will be able to update his or her account information with the desired portfolio type (i.e., 2-D Design, 3-D Design, or Drawing) and immediately begin working on the correct portfolio type. The student's teacher should then delete the student's unwanted portfolio. It is crucial that the correct portfolio type is selected, as each portfolio type is scored according to a unique rubric. Please work with students to ensure they select the correct portfolio type.

Can the teacher or AP Coordinator change anything in students' portfolios?
No. Coordinators and teachers can view the portfolios but cannot change them.

Can students submit any portfolio, even if their teacher isn't authorized to teach that course?
Yes. Students can submit any portfolio, regardless of their teacher's Course Audit authorization.

How many characters can students use when entering Concentration statements?
Students can enter up to 500 characters in responding to the first Concentration prompt, "What is the central idea of your Concentration?" Students can enter up to 1350 characters for the second Concentration prompt, "How does the work in your Concentration demonstrate the exploration of your idea?"

Technical Specifications and Digital Imaging

Please visit AP Studio Art Digital Submission for a list of technical requirements and recommendations for the AP Studio Art Digital Submission Web application.

I don't understand the technical specifications. Can you give me simpler instructions?
Here are the three most important things to remember:
  • The images must be in JPEG format (file name extension .jpg).
  • Each image file must be 3 MB or smaller in size.
  • Image sizes, whether in pixels or inches, must meet the requirements listed here.

Since there are so many different cameras and software applications that may be involved in creating and editing the images, it is impossible to present a set of directions for resizing images that is accurate for all situations. If you are new to digital imaging, please visit Short Courses: The Online Library of Digital Photography to learn more about digital photography and photo editing, including resizing.

It will also be helpful to read through your camera's owner's manual and to review your software application’s tutorial and/or help pages. As with traditional photography, experimenting with the camera until you feel confident with your abilities is the best approach to digital photography and photo editing. With digital photography, the advantages are that your results are immediate, and that mistakes are correctable with the touch of a button or two.

What resolution should images be?
For files that are uploaded to the Web application, we recommend using a resolution of 72 pixels-per-inch (ppi) because a higher resolution does not add clarity when viewing images on a computer screen. For information about image resolution, visit A Short Course in Sensors, Pixels, and Image Sizes.

How do I reduce the number of pixels in an image? The pictures I have taken already are larger than the image recommendations.
Once image files have been uploaded from your camera and saved to your computer, the image editing software of your choice (Photoshop, Picasa, Microsoft Picture Manager, etc.) can be used to edit the files so that they meet the recommendations for digital submission. Information about free, downloadable image editing software is available below.

What file format should be used for saving images?
All images for the digital portfolio must be submitted in JPEG format (file name extension .jpg). For information about file formats, visit A Short Course in Digital Photography Workflow.

What file size should be used to save images?
Individual image file size should be no larger than 3 MB. In most cases, individual image files will be much smaller than 3 MB and may well be smaller than 1 MB.

Are there guidelines for image sizes?
For artworks with landscape orientation, recommended maximum measurements are 10.83 x 7.36 inches; recommended minimum measurements are 6.67 x 6.67 inches. For artworks with portrait orientation, recommended maximum measurements are 7.36 x 10.83 inches; recommended minimum measurements are 6.67 x 6.67 inches.

I'm concerned about how students' work will look when it is displayed according to the recommended image specifications. What does an image with these specifications look like?
For information about how images are displayed on a computer monitor, visit this tutorial or A Short Course in Sensors, Pixels, and Image Sizes.

Photographing Artwork

What type of camera should students use?
Any type of image-capturing device may be used to create digital image files. Traditional 35mm film cameras can be used; most film processing facilities provide the option of converting film images to digital images. For smaller, flat artworks, a scanner may be used to create a digital image of the work.

Visit Curtin's Guide to Digital Cameras for information about selecting a digital camera and scanning.

How should students get started taking pictures?
A thorough review of the camera's user manual is a good way for students to familiarize themselves with the camera and its functions. Taking experimental or practice images is the next step. Once they are comfortable with photographing their artwork, students can upload the images to their computers and work with an image editing application to edit the images to meet the requirements for the digital portfolio.

Visit Curtin's Guide to Digital Cameras for information about working with digital cameras.

Where can I (and my students) download image editing software?
Below are some sources for free, downloadable image editing and management software:

Saving, Managing, and Editing Image Files

How are images transferred from a camera to a computer or other storage device?
For information about transferring images, visit A Short Course in Digital Photography Workflow.

What should students name their files before uploading them to the application?
Students may name their image files anything they would like as long as each image file has a unique file name. When viewing the images, the Readers who evaluate the portfolios will not be able to see the students’ original file names.

How much editing or manipulation can be done to images of artwork?
The goals of image editing for digital submission should be to present the clearest, most accurate representation of the students' artworks, and to ensure that images meet the Web application's technical requirements. When submitting their portfolios, students must indicate their acceptance of the following statement: "I hereby affirm that all works in this portfolio were done by me and that these images accurately represent my actual work."

Should students create backup files of their images?
Yes. It is recommended that students store their images in more than one location, in case technical difficulties interfere with retrieval of stored data. Back-up image files can be stored on CDs, external hard drives, flash drives, memory cards, and other portable electronic devices. For more information about storing images, visit A Short Course in Digital Photography Workflow.

Professional Development

What resources are available to help me learn more about digital photography?
The following are a few recommended external resources:


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