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Proctor Duties

Proctor Duties

Before the exam administration

  • Make sure the exam rooms conform to the seating requirements.
  • Count and check the exams received for the exam administration upon arrival in the exam room. Confirm the exam title of each AP Exam to be sure that no other exams are included.
  • Set up exam equipment (CD players, computers, tape recorders) required to administer exams in world languages and cultures and Music Theory. Proctors may also need to assist students with equipment during the exam.
  • Prepare the specific accommodations needed for students with disabilities, and for exams with extended time, understand how to time each section. Extended time tables are provided in the AP Coordinator’s Manual.
  • Admit and assign seats to students.
  • Check identification of home-schooled students and/or students from other schools.

During the exam administration

  • Ensure that the proper seating distance is maintained between students.
  • Distribute testing materials.
  • Assist students with filling out their identifying information on answer sheets.
  • Supervise the testing room.
    • Walk around the room to ensure students are working on the correct exam section.
    • Guard against attempts at cheating and keep the room attended at all times.
    • Complete a seating chart.

Proctors must not

  • Read, eat, drink, engage in conversation, correct papers, use a computer or laptop, or perform any activity not related to the administration.
  • Use phones/mobile devices during the exam administration. If a proctor has a mobile device, it must be set to silent so it will not cause any disturbance or be a distraction. It should only be used during emergencies.

After the exam administration

  • Collect and account for all exam materials.
  • Ensure that students have properly identified their exam materials (with AP number labels, etc.).
  • Dismiss students, making sure they do not take any exam materials.
  • Return exam materials to locked storage.

What Proctors Need

  • Printed exams and any associated CDs, tapes, exams on CD, and all equipment related to these materials
  • Answer sheets
  • AP® Student Packs
  • The AP Coordinator's Manual and the AP Exam Instructions for the exams you are administering (regularly scheduled or late testing)
  • School code. Home-schooled students will need their state’s or county’s home-school/self-study code. Students from other schools will need their school codes.
  • Extra No. 2 pencils with erasers
  • Extra pens with black or dark blue ink
  • Pencil sharpener
  • Extra lined paper
  • Stapler to attach extra paper to free-response booklets
  • Extra calculators for the AP Biology, Calculus, Chemistry, Physics, and Statistics exams. Visit the AP Calculator Policy page for information.
  • Door signs: EXAM IN PROGRESS and CELL PHONES ARE PROHIBITED IN THE TESTING ROOM.
  • Watch (but not a stopwatch). Each exam room should have at least two timepieces as a check against mistiming.
    • A clock should be visible to all students.
    • If an exam room is not equipped with a clearly visible wall clock, the time remaining for each exam or exam section should be posted or announced at regular intervals.
    • Stopwatches are not advisable because of noise and alarms.
    • A school may use a computer to display the time, provided that no personnel other than the responsible coordinator or proctor have access to the computer. The computer cannot be connected to the internet during the administration. No other content should be displayed aside from the clock.

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